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Section
1.
Name |
The name of the Chapter is
the Middle Tennessee Society for Human Resource Management,
or MT-SHRM (herein referred to as the "Chapter").
The Chapter will refer to itself as Middle Tennessee SHRM
or MT-SHRM and not as SHRM or the Society for Human Resource
Management. |
Section
2.
Affiliation |
The Chapter is affiliated with the Society
for Human Resource Management (herein referred to as "SHRM"). |
Section
3.
Relationships
|
The Chapter is a separate legal entity
from SHRM. It shall not be deemed to be an agency or instrumentality
of SHRM or of a State Council, and SHRM shall not be deemed
to be an agency or instrumentality of the Chapter. The Chapter
shall not hold itself out to the public as an agent of SHRM
without express written consent of SHRM. The Chapter shall
not contract in the name of SHRM without the express written
consent of SHRM. |
The
Chapter's purpose is to be recognized in the communities
we serve as leaders in Human Resource Management by: |
(A) |
providing
high quality, dynamic and responsive programs and services
to our members; |
(B) |
being the
voice of the profession on human resource management issues,
and |
(C) |
facilitating
the development and guiding the direction of the Human
Resource profession. |
The fiscal year of
the Chapter shall be the calendar year.
|
Section
1.
Terms & Levels |
The qualifications for
membership in the Chapter will be as stated in this Article.
To achieve the mission of the Chapter there will be no
discrimination in individual memberships because of race,
religion, sex, age, national origin or handicap. Memberships
are individual and are not transferable to other individuals.
Persons possessing the necessary qualifications may, upon
approval of the Society, be admitted to membership in the
Chapter in one of the following levels: |
(A) Professional
Members |
| Membership will
be limited to those individuals who are: |
| Engaged in the profession
of human resource management at the exempt level
for at least three years |
Certified
by the Human Resource Certification Institute |
Faculty
members holding an assistant, associate or full
professor rank in human resource management or
any of its specialized functions at an accredited
college or university and have at least three years
of experience at this level of teaching |
Full-time
consultants with at least three years experience
in the field of human resource management, or |
| Full-time attorneys
with at least three years experience in counseling
and advising clients on matters relating to the human
resource profession. Professional members may vote
and hold office in the Chapter |
|
(B) Associate
Members |
Associate members may
include individuals who are either in a non-exempt human
resource position or who otherwise do not meet the requirements
of the Professional member category, but who demonstrate
a bona fide interest in human resource management and the
mission of the Chapter. This membership status would include
individuals holding a designated office, role or position
in an organization that is deemed a key strategic partner
by the Board for the furtherance of the mission and goals
of the Chapter. Associate members are extended all the
courtesies of the Chapter except for the right to vote
or hold a Board of Directors position. Associate Members
may serve on committees and hold Vice Chair positions. |
(C) Student
Members |
Student membership is a
benefit available to members of locally chartered SHRM
Student Chapters. Student membership is also open to individuals
recognized by SHRM as At-Large Student Members and who
are actively enrolled in a Human Resources related degree
program at an accredited college or university. Student
members’ chapter dues are waived so long as they
meet the current requirements of their college chapter
and/or are active as At-Large Student members with National
SHRM. Student members are extended all courtesies of the
Chapter except the right to vote, act as vice-chair of
a committee or hold office.
Chapter membership dues for the senior faculty advisor
to any participating local student chapter will also be
waived. |
(D) Past
President Life Members |
Life Membership will be
conferred on each Past President in appreciation of service
and leadership to the Chapter. Past President Life Members
will be entitled to all privileges of Professional Members.
There will be no annual dues applicable to this class of
membership. |
(E) Special
Expertise Members |
This category may include
individuals whose unique expertise, credentials, and experiences
are determined by a 2/3 majority of the Board to be beneficial
to the Chapter. Special Expertise Members will become members
only upon invitation of the Board. Special Expertise Members
may vote and hold office in the Chapter. |
Section
2.
Application for Membership |
Application for membership
will be on the Chapter application form found online at
www.mtshrm.org. All applications will be reviewed by the
Membership Chair and approved by the Membership Committee.
New members will be afforded full membership rights in
accordance with their membership level from the date of
application approval. |
Section
3.
Voting |
Each Professional and Special
Expertise member of the Chapter will have the right to
cast one vote on each matter brought before a vote of the
members. Associate and Student are not eligible to vote.
Votes will be tallied by the administrative assistant and
reviewed by the Past-President or may be counted and verified
by an ad-hoc committee appointed by the Board of Directors. |
Section
4.
Dues |
Annual membership dues
will be established for the next year by the Board of Directors
prior to January 1 of each year. |
Section
5.
Retention & Transferability of Membership |
If a current member becomes
unemployed or changes to a non-human resources professions,
that individual may retain his/her membership status and
may delay renewal payment of chapter dues for up to one
year.
Chapter membership is considered an “individual” membership
rather than a “firm” or “company” membership.
Therefore, transfer of membership from one individual to
another, even one employed by the same organization, is
not permitted. |
Section
6.
Termination of Membership |
Any member failing to maintain
the membership requirements as outlined above will forfeit
his/her membership in the Chapter. If it becomes apparent
through investigation by the Board that an individual has
joined the Association without meeting the criteria specified
for the appropriate class of Membership, the Board reserves
the right to take action to discontinue the individual’s
membership at any time without the refund of dues. |
Section
1.
Regular Meetings
|
Regular meetings
of the members will be held in the Nashville area on the
second Thursday of each month or as otherwise determined
by the Board of Directors. An alternate chapter meeting
will be held in the Brentwood/Cool Springs area on the
fourth Thursday of each month or as otherwise determined
by the Board of Directors. |
Section
2.
Special Meetings
|
Special meetings of members
may be called by the President, the Board of Directors
or by voting members numbering one-twentieth of the Chapter’s
eligible voters. |
Section
3.
Election of Board of Directors
|
The election of Officers
and Directors shall be held in September of an election
year or at such other time as determined by the Board of
Directors. The election may be conducted by Regular Meeting,
Special Meeting or by Email Vote as outlined in the Chapter
Bylaws. |
Section
4.
Notice of Meetings
|
Notice of all special meetings will
be given to all members at least 10 days prior to the meetings.
Notice of regular meetings will be given to all members
at least seven days prior to the meeting. |
Section
5.
Quorum |
Voting members who are
present or represented by proxy constitute a quorum when
they number one-tenth of the Chapter’s eligible voters.
The vote of the majority of the quorum will be necessary
for the adoption of any matter voted on. |
Section
6.
E-mail Voting |
For email voting, all eligible
members will receive a ballot via email. A response of
one-tenth of eligible voters will constitute a quorum.
Emailed ballots returned as undeliverable or otherwise
returned will not be counted. The Chapter’s administrative
assistant or another individual appointed by the Board
will tally emailed ballots. Results will be printed and
verified by the Past President or another individual appointed
by the Board. |
Section
1.
Offices
|
Individuals
holding the following offices will be considered members
of the Board of Directors and officers of the Chapter:
President, President-Elect, Membership Chair, Finance Chair,
Programs Chair, Legislative Chair, Workforce Planning Chair,
Communications Chair, Professional Development Chair, Member
Relations Chair and Immediate Past President. Additional
members may be elected from among the eligible membership
as members of the Board of Directors.
Co-chairs may be elected from among the eligible membership
as members of the Board of Directors. |
Section
2.
Qualification
|
All candidates for the
Board of Directors must be or hold the rights of Professional
members of the Chapter in good standing at the time of
nomination or appointment. The President must be a member
in good standing of SHRM. Board members may not be elected
to serve more than two consecutive terms in the same position. |
Section
3.
Term Limits of Office
|
Board members will be elected
by the eligible voting members from the proposed slate
of the nominating committee appointed by the Board of Directors.
Each elected member of the Board will assume office on
January 1 following his/her election and will hold office
for two years or until his/her successor is elected and
takes office. A member of the Board may succeed himself/herself
no more than once in the same position. |
Section
4.
Vacancies
|
Any vacancy in the Board
may be filled by appointment of the President with consent
of the Board of Directors for the unexpired term. |
Section
5.
Quorum
|
A simple majority of the
total Board of Directors will constitute a quorum for the
transaction of business. The act of a majority of the members
of the Board present at any meeting at which there is a
quorum will be considered an act of the Board of Directors. |
Section
6.
Powers & Duties |
The Board of Directors
is the governing body of the Chapter. The Board will transact
all business of the Chapter except as prescribed otherwise
in the Articles of Incorporation or Bylaws, including but
not limited to: |
| |
Developing
a strategic plan and monitoring of its implementation;
|
Setting
policies which it determines to be consistent with
the Chapter’s mission and key objectives;
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Taking
appropriate action to invest preserve, expand and
utilize the reserves of the Chapter;
|
Approving
an annual budget designed to further what it determines
to be the Chapter’s objectives and monitors
the success or failure of planned objectives;
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| Establishing the Chapter’s
Bylaws and amending them from time to time as appropriate
and in accordance with Article IX of these Bylaws; |
| Defining or revising
the Chapter’s volunteer organizational structure; |
| Ensuring the Chapter
implements a succession plan for its volunteer leaders
that will provide for a diverse, competent, dynamic
and committed pool of members which can be considered
for positions as openings arise at all levels of the
organization; |
| Participating in State
and National initiatives as appropriate and approves
the Chapter’s affiliations with other organizations
and the terms for such affiliations. |
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A Professional
member in good standing may request the President to
place on the agenda of the next regular meeting any action
taken by the Board of Directors. |
Section
7.
Removal of Director & Officer |
Any member of the Board
may be removed from office, with cause, upon an affirmative
vote of two-thirds of the entire Board of Directors at
a duly constituted Board of Directors meeting. |
Section
8.
Duties & Responsibilities |
A.
The President
|
The
President will preside at the meetings of the members
and of the Board. He/she will direct the Chapter
and have charge and supervision of the affairs and
business of the Chapter. He/she will maintain liaison
with SHRM. Per SHRM Bylaws, the President must be
a current member in good standing of SHRM throughout
the duration of his/her term of office.
|
B.
The President-Elect
|
The
President-Elect, at the request of the President,
or in his/her absence or disability, may perform
any of the duties of the President. Responsibility
of the President-Elect will include: serving in a
leadership capacity with the State HR Conference
when scheduled in Nashville, applying on behalf of
the Chapter for the Superior Merit Award and coordinating
Chapter volunteers in committees that support the
goals of this position. He/she will have such other
powers and perform such other liaison duties as the
Board or the President may determine.
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C.
Membership Chair
|
The
Membership Chair will encourage membership growth
and will maintain the official membership roster
of the Chapter as well as coordinating Chapter volunteers
in committees that support the goals of this position.
He/she will perform such other duties as assigned
by the President.
|
D.
Finance Chair
|
The Finance Chair will be responsible for the financial
affairs of the Chapter. These responsibilities
will include financial reports to the Board and
arrangements for the annual examination audit
of the accounts as may be required by the Board.
He/she will be responsible for membership billing,
providing financial reports to the Board and
filing of annual taxes. He/she will also perform
such other duties as assigned by the President.
|
E. Programs
Chair
|
The
Programs Chair will be responsible for programs conducted
at regular meetings of the members. He/she will have
the authority to appoint committees to plan and implement
the activities associated with the position. He/she
will also perform such other duties as assigned by
the President.
|
F.
Professional Development Chair
|
The Professional Development
Chair will be responsible for workshops and seminars
sponsored by the Chapter. He/she will also have the
authority to appoint committees to plan and implement
the activities associated with Professional Development,
including College Relations, Legal Education, Leadership
Development Program, HR Executive Forum and Certification.
He/she will also perform such other duties as assigned
by the President. |
G.
Legislative Chair
|
The Legislative Chair
will be responsible for keeping the membership of the
Chapter informed of governmental actions, which might
have impact on the human resource field. He/she serves
as the legislative liaison between the Chapter and
SHRM, will provide regular reports to the membership
on related legislative issues, and will coordinate
Chapter volunteers in committees that support the goals
of this position. He/she will encourage membership
participation in the passage or rejection of Congressional
and State legislative action affecting the human resource
field and will act as the Chapter’s voice on
issues that affect the HR profession. He/she will also
perform such other duties as assigned by the President. |
H.
Workforce Planning Chair
|
The Workforce Planning
Chair will be responsible for providing information
to the membership about workforce trends, related statistical
data, trends analysis, projections, best practices
and available resources for employers. This Chair’s
role will initiate chapter activities that support
diversity, community involvement and career transition.
He/she will act as a liaison to other organizations
in order to coordinate a collaborative effort to improve
the workforce in Middle Tennessee, and will coordinate
Chapter volunteers in committees that support the goals
of this position. He/she will also perform such other
duties as assigned by the President. |
I.
Communications Chair
|
The Communications
Chair will be responsible for communication strategies
to membership, the communities the Chapter serves and
the general public as appropriate. These responsibilities
include but are not limited to: website updates, press
releases, the Chapter newsletter, membership activities
regarding Chapter news and events, college relations
communications, and coordinating Chapter volunteers
in committees that support the goals of this position.
He/she will also perform such other duties as assigned
by the President. |
J. MT-SHRM
South Chair |
The MT-SHRM South Chair
will be responsible for developing a strengthened presence
in the Brentwood and Cool Springs communities in the
effort to increase total chapter membership. He/she
will appoint and work with a committee to organize
monthly meetings for MT-SHRM South area members and
will act as the liaison between the Nashville and Brentwood/Cool
Springs area members. He/she will also perform such
other duties as assigned by the President. |
K. Member
Relations Chair |
The Member Relations
Chair will be responsible for volunteer recruitment,
assignment and recognition activities and for coordinating
Chapter volunteers in committees that support the goals
of this position. He/she will also perform such other
duties as assigned by the President. |
L. Immediate
Past President |
In addition to the
elected officers, the Immediate Past President will
serve as a member of the Board in an advisory capacity
and will have such other duties as assigned by the
President. |
|
Section
1.
Committee Organization
|
Board members
responsible for committees are responsible for appointing
vice-chairs to act as committee heads. The committee vice-chair
and the supervising Board member will seek interested members
to participate in committee activities and may utilize
the assistance of the Member Relations Chair for recruitment
purposes. Special committees or task forces may be organized
by the President to meet particular Chapter needs. |
Section
2.
Committee Activity
|
Committees are established
to provide the Chapter with special ongoing services such
as Programs, Membership Communications, Legislative Affairs,
Professional Development, College Relations, Workforce
Readiness, etc. |
In the
event of the Chapter's dissolution, the remaining monies
in the Treasury, after Chapter expenses have been paid,
will be contributed to an organization (e.g., the SHRM
Foundation, a local student chapter, the state council,
an HR-degree program, or other such organization or charity)
decided upon by the Board of Directors at the time of
dissolution.
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The Chapter
adopts SHRM's Code of Ethical Standards for the HR Profession
for members of the Chapter in order to promote and maintain
the highest standards among its members. Each member
will honor, respect and support the purpose of this Chapter
and SHRM.
The Chapter will not be represented as advocating or endorsing
any issue unless approved by the Board of Directors.
No member will actively solicit business from any other
member at Chapter meetings or through the use of information
provided to him/her as a member of the Chapter without
approval from the Board of Directors.
|
The Bylaws
may be amended by a majority vote of for which a quorum
exists and in which required notice has been met, provided
that no such amendment shall be effective unless and
until approved by the SHRM President/CEO or his/her designee
as being in furtherance of the purposes of the SHRM and
not in conflict with SHRM bylaws. Any motion to amend
the bylaws shall clearly state that it is not effective
unless and until approved by the SHRM President/CEO or
his/her designee.
|
Roberts
Rules of Order, as amended, will govern all parliamentary
procedures unless otherwise specified in these by-laws. |
Affiliated chapter status
may be withdrawn by the President/CEO of SHRM or his/her
designee as a representative of the SHRM Board of Directors
upon finding that the activities of the Chapter are inconsistent
with or contrary to the best interests of SHRM. Prior to
withdrawal of such status, the Chapter shall have an opportunity
to review a written statement of the reasons for such proposed
withdrawal and an opportunity to provide the SHRM Board
of Directors with a written response to such a proposal
within a thirty (30) day period. In addition, when the
Chapter fails to maintain the required affiliation standards
as set forth by the SHRM Board of Directors, it is subject
to immediate disaffiliation by SHRM. After withdrawal of
Chapter status, the SHRM Board of Directors may cause a
new Chapter to be created, or, with the consent of the
President/CEO of SHRM and the consent of the body which
has had Chapter status withdrawn, may re-confer Chapter
status upon such body.
Ratified by the Membership of Chapter and signed by:
Chapter President _____________________________ Date ____________
Approved by:
SHRM President/CEO or President/CEO Designee:
____________________________________________ Date ____________. |
Revision
date 12-15-06 |
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